Beca is one of Asia Pacific's largest independent advisory, design and engineering consultancies. After a century of operation, we have grown from a family-owned business to one of the most progressive, client-centric professional services consultancies in our region. We have more than 3,300 employees in 21 offices around the world and have delivered projects in more than 70 countries.
'Creative people together transforming our world' is our vision. It reflects our culture, our aspirations and our purpose - to make every day better. We create value through understanding and delivering successful solutions, exceptional service and our enduring relationships and use our skills and systems to empower innovation; helping our clients shape communities, optimise their assets and streamline their operations.
Our employee-ownership model remains key to our future. It underpins our commitment to building and sustaining long-term relationships with our clients, it helps drive our positive, purpose-driven and growth-oriented culture, it sets us apart from our competitors, and it gives meaning to our social contract.
While our experience has been 100 years in the making, it is the fresh talent we're nurturing, the innovative thinking we're developing and the connections that we're forging that get us most excited for the future.
We are currently recruiting for Office Manager to join our Corporate Team in our Jakarta office. This has around 110 staff working across a range of professional services.
Office Manager
About You
We're looking for someone who loves to learn and share knowledge - someone who can bring a fresh perspective to ensure the development of the people around them and who constantly seeks better practice for the overall quality of our work and our client experience.
Your passion, design and problem-solving mindset will be matched with a desire to work on meaningful and significant projects with the team.
Responsibilities
In this role, you will be responsible to:
- Oversee and manage the office services function
- Ensure the office functionality is both professional and efficient
- This role can be responsible for the management and oversight of administrative functions including travel, reception/front of house, mail and couriers, facilities maintenance, meetings and catering, archiving and business license documentations
- Manage service contracts with external subcons, suppliers and providers
- Lead the office services team to provide professional services at all time
- Display a commitment to providing a professional service to both internal and external clients
- Supporting the Country HSE Manager to assist with the coordination and maintenance of Corporate OHS activities
- Work co-operatively and collaboratively willingly accepting share of workload and helping others when required
- Mentor and coach junior peers and delegate appropriately
- Business License (SBU) compilation.
- Assist in the compilation and renewal of company Business Entity Certificate (Sertifikat Badan Usaha, SBU).
- Assist in the compilation and renewal of company manpower planning for foreign employees. Also assist in foreign employees gaining work permits.
In this role, the following pre-requisites are required:
- Degree in Business Administration or other relevant discipline
- At least 6 to 10 years of relevant working experience with minimum 3 years in leadership role
- Broad knowledge and experience in foreign employee permit, manpower planning compilation, company legal document permit and renewal (SBU).
- Excellent written & spoken communication skills in English.
- Excellent delegation which sees you enlist the help of others to meet objectives and stakeholder management skills
- Able to interact and work with colleagues and strong interpersonal skills
We offer a comprehensive career growth and development programme along with a vibrant and supportive team environment. If you enjoy working for an organization that values partnership, tenacity, enjoyment and cares for its people and clients, then look no further than Beca.
If this sounds like the opportunity you have been waiting for, apply now with your CV and cover letter online today.
Please include the following information in your resume:
- Education background
- Work experiences
- Reason(s)for leaving
- Current and Expected salary
- Date of availability / Notice Period
Beca