The Contracts Manager is responsible for facilitating contracts with partner organizations and individual consultants. The Manager will provide in-house expertise, guidance and advice to project personnel regarding funder regulations and requirements, as well as compliance with local labor laws. The Manager will report to the Project Director for Bantu Dua based in Indonesia.
This is a full-time position based in Indonesia and is contingent on ThinkWell securing the proposal.
Contracts Management
- Manage contracts duties for the project, especially for consultants and partners, providing coordination, guidance, and direction.
- Review and negotiate terms and conditions with clients, vendors, and other suppliers.
- Provide subaward/subcontracts management, including issuing awards, drafting modifications, reviewing budgets, invoices, obtaining approvals, providing training materials, etc.
- Ensure compliance with award requirements.
- Prepare RFQs/RFPs, review quotes/proposals, assist in selecting vendor/contractor, help in documenting selection, obtaining any necessary approvals, and issuing award.
- Negotiate and manage consulting agreements for short- and long-term technical assistance.
- Support budget preparation and/or review for budgets to be submitted to a donor (budget realignments, ceiling increases, extensions, etc).
- Train project employees on contract and compliance topics, policies, and procedures.
- Provide counsel, coaching and advice to partners or individual as needed to support compliance, strong donor relations and new business development.
- Engage employees with an approachable, diplomatic demeanor to encourage improved compliance-related behavior, explaining the connection between strong compliance, project quality and long-term firm success.
ThinkWell core values are our fundamental organizational guiding principles. They define our corporate culture, influence our behavior at work and help us achieve our mission. Our values are:
Think big
Influence the conversation
Empower others
Be exceptional
Always question
Relate authentically
Evolve by learning
You Are:
ThinkWell core competencies are foundational skills and behaviors that align with our values and are expected of all employees.
An entrepreneurial, results-oriented ‘do-er’ with a willingness to take risk, think big and challenge conventional wisdom.
A change maker who reaches independent judgement with an open mind, influences the conversation, and seeks innovation.
Able to help create an empowering environment in which everyone feels free to take initiative, be accountable and fail intelligently (learn from mistakes).
A collaborative colleague who engages constructively with people from different cultures, orientations, and perspectives and maintains positive relations in a virtual world.
Principally motivated by a growth mindset, meaning the pursuit of knowledge, experience, and self-improvement. You always question and continuously learn.
Authentic, honest, direct, self-aware and open to giving and receiving feedback.
Requirements
- BA/BS and 8+ years experience or graduate degree and 6+ years experience.
- Substantial work experience in international development procurement and contracts/subcontracts management.
- Experience with USG rules, regulations, and FAR/OMB. USAID contracts experience preferred, but CDC, private foundation, and corporation contracts experience welcome.
- Adept at communicating technical information to non-technical audiences.
- A team player, motivated to provide subject matter expertise with a collaborative, customer service orientation.
- Demonstrated ability to complete tasks quickly, thoroughly, and conscientiously with attention to detail and a responsive, ‘can-do’ attitude.
- Proven track record in budgeting and financial management.
- A thoughtful systems thinker with grounded, pragmatic understanding of the complexities of our work.
- Demonstrated ability to engage effectively with external vendors and stakeholders.
- Fluency in English required; Bahasa Indonesian language ability is a plus.
- Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities and orientations as well as across work areas.
Please submit a CV and a Cover Letter in English detailing your experience with managing contracts. Please also address your experience with USAID projects or similar donors.
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