, the system change company and certified , was founded to drive the achievement of the and the by transforming markets and business models in five key systems: nature and food, materials, and circular economy, energy, urban areas, and sustainable finance.
We are guided by the conviction that all system transformations are rooted in human transformations. We must continue to bring more diverse people and voices into real conversations to succeed. We know we don't have all the answers; we may not even have all the right questions. But we know that open mindsets drive change, so relationships, people, and trust are at the heart of everything we do.
About the Project
partners with cities in Indonesia to build sustainable, low-cost waste systems in Indonesia that capture as much value from the waste as possible. The many existing local initiatives and informal waste pickers are supported and integrated into the business model. It includes investment, technical expertise for waste system design, project management, skills transfer, behaviour change, and recycling/reprocessing valorisation. Project STOP does not own the waste nor operate a collection, sortation, recycling, treatment, or landfill business. All profits from the sale of recyclables and organics are kept by the local community and used to cover collection and sortation worker salaries and operating costs of the waste system.
The project is one of Systemiq's largest, long-standing, and most impactful projects. As of March 2022, it has stopped over 20,000 tonnes of environmental leakage, created over 200 jobs, and provided sustainable waste management services to over 250,000 people in Indonesia.
Position
Do you want to be part of the change?
We have an incredible opportunity to join our STOP team, which ensures compliance with contractual requirements on due diligence, financial management, expenditure, and procurement. You will deliver high-quality management and oversight of several workstreams supported by grants and funding agreements from government, philanthropy, and corporate funding sources. You will work closely with STOP project senior management, the project delivery team, SYSTEMIQ's global grant team, the finance team, the projects control team, and the legal team during the entire lifecycle of several STOP Project workstreams.
Primary Responsibilities
From day one, you'll hit the ground running as the Grants Manager for STOP:
Overseeing large-scale tendering and procurement processes for the supply of goods and services, ensuring compliance with the funder, company, delivery partner, and legislative requirements
Management and monitoring of the financial health of several workstreams of the STOP project that are supported by different funders and have different requirements and financial management models and lead on financial reporting, budgeting, and auditing
Relationship management with funders, delivery partners, subcontractors, and senior internal management
Identifying, minimising, mitigating, managing and managing financial, procurement and delivery risks
Project Preparation:
Develop STOP project budgets and financial plans for project funding proposals, ensuring compliance with company practice and client's financial control requirements
Support due diligence processes and funder/supplier registrations
Provide pipeline and proposal information to Systemiq's projects control team as required
Project Delivery:
Ensure the project's financial requirements are adhered to in relation to company policy, funder requirements, and applicable laws and regulations
Ensure compliance with company and funder procurement rules, and oversee large-scale procurement and tender processes for goods and services
Support downstream subcontracting with consultants and suppliers of goods and services
Manage downstream sub-granting as required as part of the project delivery plan
Lead STOP project audits, including sample data, fieldwork, and auditor communications
Liaise with the STOP project team and Systemiq's accounts payable team to raise purchase orders and to approve and monitor project expenses
Implement the project's financial management tool to forecast accurately and budget expenditure across all STOP project workstreams monthly
Implement the project's financial management tool to monitor and reconcile expenditures against budgets and forecasts across all STOP project workstreams monthly
Prepare internal financial status reports for the company as required
Prepare external financial, budgetary, and accounting reports to clients, funders, and partners as required
Liaise with the STOP project Operations Manager and Systemiq's projects control team to prepare invoices and confirm receipt of funds
Liaise with Systemiq's projects control team to set up new project finances and close finances of completed projects in accordance with the company's existing systems
Liaise with Systemiq Legal team and grants team to ensure the project team are aware of contractual requirements for project delivery
Support the development and delivery of training on grants management and compliance to the Project team and company as required
Requirements
About You
Are excited. You have a lot of ideas and an interest in contributing to the company's best practice development of grants financial management and staying up to date with the latest financial legislation
Have a Plan. And know how to support downstream subcontracting and sub granting as required as part of the project delivery plan.
Delight in the details and apply your detail-oriented project management skills to ensure our team has the knowledge and support they need to deliver financial budgets and accounting reports
Have thoughts on process. Your workload is meticulously organised and maintained, and you have a reputation for follow-through. You have exceptional time management and work prioritisation, and driving multiple responsibilities simultaneously with limited oversight does not faze you.
Are humble. No task is too small for anyone, and you are eager to learn. You're all about the team, not the individual.
Get it done. You have a methodical approach to your work with a strong focus on accuracy, attention to detail, consistency, and superb quality. You take the initiative and can operate autonomously when needed.
You're a people person. You have outstanding interpersonal skills and can quickly establish rapport, build trust, and demonstrate credibility and authority. You have proven stakeholder management skills and remain calm under pressure.
Words matter. You have excellent communication skills, whether in-person, virtually, or by email, and you value listening and solving others' challenges
Creative. You look at new ways of working, utilising design thinking. You're resilient and pragmatic.
You're solution oriented. You can clearly explain issues, contribute to their resolution, and effectively influence and negotiate to achieve consensus and successful outcomes. You can anticipate needs, make reasoned decisions, and communicate them effectively.
Early Adopter. Embrace new technology systems/ ways of working and demonstrate aptitude and ability for system administration, reporting, and utilisation.
Curious. Keeps professional knowledge, capabilities, and skills up-to-date and an open and continuous learning mindset
Essential Qualifications and Experience
At 3 years+ experience within a project financial management function in a grant's context, working on projects funded by governments, multilateral or philanthropy
At least 2 years+ experience in leading processes on grants budgeting, reconciliation, reporting, and procurement
At least 2 years+ experience in grants budgeting; expenditure forecasting, monitoring, and reconciliation; financial reporting; grants projects audits.
Fluent verbal and written English is essential
Intermediate to advanced Microsoft Excel skills, with excellent attention to detail
Experience in developing and maintaining training guides and resources for grants teams
Ability to maintain a high level of accuracy across complex budgets and expenditure records, with strong process orientation and excellent attention to detail
Ability to translate contractual and compliance requirements into concise, accessible, and practical guidance and tools that the project delivery team can implement
Ability to communicate complex financial information to colleagues and external stakeholders in a patient and concise manner
Interest in working on project financial management for projects funded by non-commercial clients and on projects with restricted and unrestricted funding
Other information
Applications in English from current residents in the following cities will be considered:
Jakarta | Indonesia
Disclaimer: Please ensure you are legally eligible to work/live in your location when applying for this role. Visa sponsorship or relocation costs will not be provided.
Diversity & Inclusion
We believe that diversity and inclusion are at the heart of system change and the mission we have set ourselves. So we commit ourselves to:
Embedding diverse and inclusive ways of working from day to day. This includes recruitment, performance management, and people processes and policies.
Providing a supportive environment. We want people to be themselves and be at their best, regardless of their background, personality, gender, sexual orientation, race, mental health, religion, or other characteristics.
Enabling a long-term, sustainable approach to work and life more generally. We want to support our people at all stages of their lives - as parents or caregivers, through changing life circumstances - and to accommodate personal priorities where they matter most.
Reward and Recognition
The remuneration and benefits package will reflect the successful candidates' experience and the country hired.
Systemiq