Position Purpose: * To execute and administer all importation activities i.e. shipments documentations, timely input of accurate data, provide support for the step by step of the transportation process from Regional and ensure compliance to all trade regulations & the products have been delivered properly and on time as business need.
Description of Duties: * Checking/validating Hs, notif, desc, size for Verification Order
- Checking, entry, upload and ensure PO sap vs inv (PO_2 inv.+revise qty) Verification Order (VO) all matching
- Follow up VO/inv. confirmation VO & Invoice Inspection
- Follow up Payment Process Inspection fee & send proof
- Re type/copy paste and edit format for Packing List
- Follow up CoA & SAP Invoice receive
- Checking Code,VBN, Qty, batch no and Shelf life to Verify CoA & Remaining Shelf life
- Re type/copy paste and edit Completed CoA file (RFI/Batch) then Finalized CoA (attached with LoA manufacture)
- Entry & upload enclosed: (COA by batch + notice license per items) +authorized letter+B/L+Inv one time Prepare SKI request
- Entry & upload after LS_B/L Sending SKI
- Re type/copy paste and edit completing KSO template with final info/document Prepare Excel LS draft
- Follow up Receive BL/AWB
- Upload Final Document (CoA, Inv, PL, BL/AWB) to KSO
- Follow up Receive LS from KSO Jkt & confirmation
- Checking & correcting LS vs Invoice vs draft SKI (Hs Code, Qty, Ref, batch) & Revision
- Re type/copy paste to template PIB and email Draft PIB and confirmation
- Checking Printing dan Preparing original documents forwarder
- Follow up & handling problem SPPB & Delivery to warehouse
- Requesting, checking, and preparing supporting doc and product Test lab for Micro Bio and heavy metal contain
- Update file notification data to Master Data Import for internal use
- Update file notification description to Singapore/SAP
- Updating file Monitoring status import for internal use
- Monitoring Controlling, Checking validity Legal doc mngt.
- Renewing & finalized process Legal doc mngt.
- Renewing Online & user mgnt update
Requirement: (Experience, Knowledge & Skills)
Education & Experience: * Minimum Bachelor Degree from commercial & business Studies /Administration / Management, Supply Chain Management, or related field
- 1 year of working experience in Shipping / Freight Forwarding / Trading Operational / Supply Chain management is preferable
- Fresh graduates are encouraged to apply
- Knowledge of international trade/ import requirements for shipments globally preferred
- Good analytical skill, detail oriented, and computer literate
- Thrive for success, able to work under-pressure, and positive toward change and challenge
- Fluent in English both oral and written
Luxasia