Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a fair chance
How can you make a difference?
Are you a dynamic, organized, people person? UNICEF Indonesia is looking for a Senior Executive Associate to work directly with the UNICEF Representative. You will be ensuring the smooth running of the Representative's day-to day activities. This includes reviewing communications, maintaining the Representative's schedule, overseeing travel arrangements and providing other operations and administrative support services.
Key Functions & Accountabilities:
a. Communications Support:
- On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls.
- Communicate & coordinate responses of sensitive information to higher level managers & external high-level partners.
- Provide routine information pertaining to the work of the office of the Representative.
- Draft responses to written inquiries on routine questions.
- Follow up on established deadlines and ensuring timely submissions by staff of reports, correspondence and other documents.
b. Administrative Support:
- Maintain the supervisor's calendar and arrange meetings.
- Liaise with relevant sections / field offices and focal points in line ministries to secure high level meetings.
- Organize official travel on behalf of supervisor.
- Ensuring and organizing briefing materials for official trips or meetings in a timely manner.
- Prepare documentation for the supervisor's signature reviewing for style, factual and grammatical accuracy.
c. Operations and Management Support:
- Schedules statutory meetings chaired by the Representative and takes notes as requested.
- Maintains follow-up logs from key meetings.
- Maintains system for tracking Representative's high level engagements.
- Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators and hosts.
To qualify as an advocate for every child you will have…
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
- A minimum of six years of relevant administrative or clerical work experience is required.
- Experience working with a senior official is an asset.
- Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.
For every Child, you demonstrate...
UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter:
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: .
UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. , irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a , including paid parental leave, breastfeeding breaks and . UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. This vacancy is open for Indonesians only.
Advertised: 21 Oct 2022 SE Asia Standard Time
Deadline: 03 Nov 2022 SE Asia Standard Time
Unicef