• Prepare budget forecast for the next month cash projection for National office’s Supply Chain department and submitted to finance on monthly basis as requested
• Collaboration with other Supply Chain Coordinator to keep procurement procedure are followed and update other logistics keys elements.
• Assist Supply Chain Manager in managing logistics of the emergency and development programme

• Ensure timely and accurate payment for vendors, service providers including utilities payment for both office and houses.
• Ensure the office, asset and vehicle are well maintained to comply with safety regulation
• Ensure adequate vehicle insurance coverage and timely registration and permit
• Ensure efficient, professional reception function
• Ensure rented premises by Yayasan Save the Children Indonesia are updated properly and pose lucrative value to organization
• Work with safety and security focal person to ensure that security ploicies and procedure are understood and strictly adhered througout all programs and do briefings, communications, transport and other system are developed.
• Maintain good support security for all staffs and visitors.
• Ensure proper record keeping, maintenance and control of all assets in field and country office to become master assest list updated for Indonesia CO.

• Coordinate of logistics activities, implement the country logistics policies and procedures for the following areas: procurement, transport and distribution, warehouse and stock management, fleet management, communication system and asset
• Manage and support admin and logistics staff including ensure clear division of responsibilities, clear objectives and management performance.
• Ensure that all procurement is done in an appropriate, efficiently, timely and transparent manner as per Yayasan Save the Children Indonesia partner of Save the Children policies, procedure and donor requirements
• Ensure centralized asset register, supervise warehouse stock, supplier database, procurement tracker, fleet analysis is well maintained and updated.
• Ensure efficient supply chain planning (plan, source, transport store and dispatch)
• Ensure the efficient cost effective, fleet management and reporting are in place and in compliance with Save the Children Standard
• Ensure timely periodically report with other logistics site, coordination with area logistics coordinator
• Ensure the procurement officer, Admin and logistics officer / assistant understand and perform their work in properly manner and assist them if required.
• Ensure KPI and TIM are updated properly and capacitate staff in logistics
• Manage big procurement through tender by functioning Procurement officer, Admin and Logistics Officer (if needed) to each step of tender process.
• Uphold transparency and nondiscrimination in conduction procurement process.
• Develop and organize Framework agreement for all catagories and guide inlcuding field office logistic staffs to emphasize the Framework agreement are in place.
• Prepare and control filing system of all documents done thru his or team such procurement officer and admin and log officer as well as assistant.
• Provide insight information towards all policies and procedures of Procurement on track.
• Refer any cost of benefits and cost avoidance found from all Field offices and CO.

• Manage supply chain team, define expectations, provide technical support as needed by team
• Manage the performance of logistics staff through:
• Effective use of performance Management System including the establishment of clear, measureable objective, ongoing feedback, periodic reviews and fair and unbiased evaluation
• Coaching, mentoring and other development opportunities
• Recognition and reward for outstanding performance
• Documentation of performance that is less than satisfactory with appropriate performance improvement /work plans.
• Incorporate staff development strategies and performance management system into team building process.

• Ensure appropriate size and type of fleet in the CO and tracking daily operational needs.
• Ensure renting vehicles, safety aspects and train the rental drive if needed for the new driver with our log books.
• Ensure with compliance schedules and safety standars for the vehicles.
• Ensure travel management of every personnel and visitors are well organized

• Ensure all program assets and stocks in line with Aseets policies and procedure.
• Coordinate supply chain planning for dispatch, store and issued materials from warehouse.
• Conduct regulat check list with right SOF code and do inventory controls with team as required.
• Regulat update the Total Inventory Management (TIM).

• Support Field Logistic staffs in all supply chain requirement to follow the policy and procedure
• Ensure goods and services procured or hired with cost effectiveness and good quality services.
• Ensure the visitors are supporteed to receive logistical supports from the host and service logistic departments for mobile phone and accomodation purpose.

• Support CO Indonesia readiness to respond in emergences whenever required upon emergencies case occured in line with Global Policy.
• Collaborate with Supply Chain manager to supports operations requirement in humanitarian emergency response.
• Contribute to ensure appropriate and adequate emergencies logistics procudeures are well implemented during emergency preparedness plan in order for immediate action taken.

• Other tasks that will assigned by Supply Chain Manager in any case needed due to the urgency of requirement.
• Adhered to any guidance given towards the staffs development and capacity of team.
• Train his or her team to organized good and harmonze team work.

• Minimum diploma degree or University level.
• Logistic management 5 years’ experiences working with INGO envirinment within procurment and logistic supply chain national or International.
• Ability to plan and organize a substantial workload that includes complex, diverse tasks and responsibilities in both development and emergency contexts
• Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Demonstrated credibility with colleagues and stakeholders at all levels of an organization
• Excellent in interpersonal, communication and presentation skills.
• Mangement skills, including the ability to supervise and motivate the team with strong personal value systems
• Analytical, decision making and planning skills and the ability to handle multiple priorities
• Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staffs
• Excellent of general administration work

• Experinece Working in Emergencies
• Managing and coducting internal audits of admin paper works
• Ability to manage complex and diverse workload and work with tight deadlines.
• Ability to motivate staffs working collaborately with colleagues and providing suports and advice as necessary.
• Willingness and ability to change work practice and hours and works according to nature of works in the event of emergencies.

Save the Children