The purpose of this position is:
- Facilitate, coordinate, and prepare production process of high risk and value contract documents under his responsibility areas to ensure that the documents accommodate all service requirements and minimize risk to the company in compliance with proper business practice, company and/or GOI policies and regulations.
- Supervise and direct the Contract Engineers (aka Contract Administrators) under his responsibility in daily activities.
1. Plan, analyze, and evaluate the works to be outsourced and directly negotiate terms, conditions, rates, and PTFI Manyar provided support functions with relevant parties (e.g. contractors, end user department, etc.) under responsibility to ensure the satisfactory of end user within determined plan, on schedule, allocated budget and high quality.
2. Analyze and prepare contract document and selected tender packages for high value and risk contracts under his responsibility based on required services and guidelines through inviting potential contractors or vendors to solicit for work proposals (tenders) for specific services with regard to user's requirement, performance and fair value.
3. Review and assess risk for new incoming contract works and set work programs for assigned subordinate to ensure that all incoming contract works under his responsibility can be delivered in a timely manner.
4. Facilitate and perform analysis of tenders for high value and risk contracts under his responsibility to ensure that upcoming specified services carried out by contractors match the quality requirements and cost constraints attached to the service.
5. Analyze high risk contractors and contracts' necessary requirement under his responsibility to ensure its compliance with government requirements regarding licenses and tax matters.
6. Provide input and recommendation on high value and risk contractor selection and placement to superior, to obtain the best decision, fair value, and minimize the risk to the company according to the Company policy and procedures.
7. Analyze and prepare contract recommendation and cost analysis for further reviewed by superior, for high risk and value contracts under his responsibility to provide well rounded information to senior management prior to execution of a contract.
8. Direct, monitor, and review the preparation of initial contract counter claims for rebuttal or counter assessment of contractor claims under his responsibility, when necessary, in order to ensure accurate data and/or information.
9. Develop, establish, and maintain effective business relationship and communication with key personnel of End-Users and Contractors under scope of responsibility in coordination with Contract Compliance Section to improve quality of service and cost.
10. Supervise, monitor and manage the daily activities of Contract Engineers (aka Contract Administrators) under his responsibilities to ensure the subordinates work according to the measured KRAs/KPIs along with the departmental objectives; facilitate the required development plan; and assist in handling of personal problem/issues when necessary.
11. Monitor, control and promote safety and environmental policy and procedure to the staffs under his responsibility to ensure the safety and environmental policies are implemented and zero accident.
The key challenges in this position include:
° Collect accurate information regarding the contractors' limitation to ensure the best contractors' selection related to his area of responsibilities.
° Keep updated with the rapid changing of government regulations or permits.
° Update with the latest mining and related product/support technology and most recent list of reputable service providers to help and expedite the process of service placement and best contractors selection for future projects. This is to meet the requirement if a third party is required to perform the services.
° Ensure all contractual business process and entire contract management process is undertaken according to the Company's business ethics/FCPA and other prevailing policies/procedures.
The background, education, and work experience needed to succeed in this job are:
Minimum Education and Experience
° S1 degree in Mining/Engineering, Industrial Engineering or related area with at least 6 years working experience in mining industry or related area.
° Having a good knowledge and background in business analysis, procurement, supply chain management, contract negotiation skills, financial and cost analysis, mining operations, legal and tax matters.
Core Competencies (Knowledge, Skills & Characters)
° Sound Contract negotiation skills.
° Interpersonal skills.
° Other PTFI mandatory competencies.
The key areas in which you have decision-making responsibility are:
° Negotiate the commercial values, terms & conditions and PTFI provided facilities related to contractual works according to the existing policy & procedures.
° Making a warning letter and/or recommendation to immediately stop the work by contractors, if the contractors are clearly breaching the agreement or other company policies (such as safety and environmental policy).
° Reject assigned SR if the SR is submitted inappropriately.
Dimensions:
Financial
° Estimated total contract value at USD 15,000,000.00 per month.
non-Financial
° Number of direct subordinates: up to 4 Staff positions.
° Number of total active contractors: approximately 400.
° Number of total active contracts: 800.
° Complexity of a contract high.
Dateline : 19 March 2023
Freeport Indonesia