Strategic Planning and Sourcing Execution
- Collect data and conduct analysis on internal factors such as spend and customer requirements, as well as external factors such as industry and market dynamics, and product/services trends
- Assist in the development of Request for Quotation (RFQ) to collect supplier information, including confirming supplier’s participation, sending RFQ template, and consolidating RFQ responses from suppliers
- Input technical responses from supplier to qualitative assessment model and check completeness of technical scoring as part of supplier proposal evaluation process
- Support Tender Committee during negotiation phase by consolidating new quotation from suppliers and informing negotiation result to suppliers
- Generate and submit contract draft to relevant Category Managers
- Conduct research on market price for new requirements in support of Procurement Budgeting cycle
- Generate ad-hoc Procurement insights in accordance with reporting requirements to support Procurement planning and execution by conducting research with secondary sources and external subscription material
- Perform follow-up on technical evaluations with internal stakeholders to ensure timeliness of tendering process
- Create Quotation Comparison Form (QCF) if required and check if any existing QCF to fulfill requirement
- Identify prospective suppliers from preferred supplier list / market research / Competent Division’s suggestion
- Prepare and issue RFx documents and facilitate communications between internal stakeholders and suppliers
- Perform quantitative and qualitative supplier proposal assessment and develop supplier shortlist
- Analyze quotation from shortlisted suppliers and conduct meeting to negotiate quotation
- Perform responses and awards to supplier based on negotiation results and initiate approval to authorized approvers as part of QCF process
- Determine PO terms and conditions in conjunction with the Spot Buy Manager and Category Manager
- Gather supplier’s documentations required to make request for new supplier master data creation
- Facilitate communication with supplier to confirm participation in RFQ session, including sending RFQ invites to selected suppliers and consolidating RFQ responses
- Monitor expected delivery date and support follow-up communication with suppliers for updates
- Responsible to scan and store hardcopy of Goods Receipt (GR) related documents
- Secure knowledge transfer and exchange by storing and maintaining (analytical) project deliverables and templates
- Proactively search and communicate category specific news and trends to Category Management Team
- Support Category Manager in identifying opportunities for continuous process improvement and increasing overall process effectiveness
- Provide qualitative and quantitative feedback to Category Managers on recurring high value spot buys, including opportunities for consolidating demand and establishing new contract, identifying preferred suppliers, etc.
- Develop effective working relationships with key internal and external stakeholders
- Ensure that hard copy documents have been scanned and recorded as per legal requirements in chronological order
- Drive consistent implementation of the organization’s policies, processes and business practices to ensure compliance
- Support auditors and legal authorities with the required information
- Participate in all required trainings & development programs as well as category & industry forums to ensure capability building
- Seek opportunities to improve knowledge, skills and performance
- Be receptive to developmental feedback and strive to eliminate discrepancies between required competencies and current abilities
Sinar Mas