Our Client was established in Singapore in May 2015. The company is committed to becoming the most popular ice cream brand, the core businesses include research and development, production and sales of Ice Cream Products. It is the only ice cream brand selected as the official sponsor of 2018 Asian Games held in Jakarta. Currently covering Indonesia, Vietnam, Philippines and other countries, it has became a well-known ice cream brand in Southeast Asia.
Responsibilities:
- Provides administrative support and performs numerous secretarial duties.
- Responsible to all correspondence and communication related businesses.
- Follow-up, manages the schedule/ calendar for CEO, including internal and external meetings, formal and informal engagements and keep up to date with all new activities
- Ensure the CEO schedule is efficient and effective. Aiding in meetings where needed and staying on track of all the action items that needs to be delivered.
- Taking Minutes of Meetings that accurately describe and effectively communicate the final decisions of meeting and making sure action items are well implemented
- Daily update to CEO on what needs to be completed and agenda each day
- Arranges, books, and manages travel cost for CEO/ Company
- Follow up with immediate actions and deliverable dates assigned
- Leads and/or support special projects
- Collaborate with cross department team throughout the company
- Create captivating presentations that derives from data to internal and external parties
- Establish and maintain a good relationship with top managements and different department leaders acting as a bridge and maintaining harmony between departments. Staying on top of things with the company's concerns and needs and being able communicate this feedback to the CEO and top management
- Support management in daily task and provide data for management decisions
- Treat sensitive information with the utmost discretion and confidentiality
- Prepare reports and presentation and maintain a good administration of office filing system
- Perform other duties as required or assigned, including high priority projects that need general support
- Enhancing the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices
- Maintaining the work structure by updating job requirements and job descriptions for all positions.
- Support the organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; and recommending changes.
- Preparing employees for assignments by establishing and conducting orientation and training programs.
- Managing a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; and recommending, planning, and implementing pay structure revisions.
- Ensure the planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; and counseling employees and supervisors.
- Enforcing management guidelines by preparing, updating, and recommending human resource policies and procedures.
- Complete human resource operational requirements by scheduling and assigning employees and following up on work results.
- Manage human resource staff by recruiting, selecting, orienting, and training employees.
- Advancing human resource staff job results by counseling and disciplining employees; and planning, monitoring, and appraising job results.
- Contribute to team effort by accomplishing related results as needed.
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